Apply to hold an event

The guide, which can be downloaded from the panel on the right, is to help event organisers and community groups in determining: 

• How much lead time you need to allow when submitting your event permit application.
• What permits and approvals your event requires.

The guide also:

• provides clarity and direction to ensure compliance with Council’s requirements,
• outlines the requirements of regulatory authorities and emergency services,
• provides useful information to assist in the planning and delivery of a safe event, and
• highlights several key aspects for consideration.

Event organisers are responsible for confirming the availability, suitability, and reservation of a venue with the relevant body.

Submission of an application does not reserve the venue space requested.

Along with the completed online application, you will need to upload:

• Event site plan
• Event management plan
• Risk management plan
• Emergency management plan
• All other supporting documentation required

Permit notification timelines

The permit application must be submitted according to the below minimum notice period. The below is a guide only with early applications desired and welcome. Application deadline timeframes are to be calculated before the intended event marketing begins. For example, if proposing to host a low impact event, the application must be submitted to Council 8 weeks prior to commencing advertising, not 8 weeks prior to the event date. Permit applications made outside the minimum notice period will not be considered.

• Private/No Impact: A permit is not required (under 250 people, no road closures, no food sales)
• Low Impact: 8 weeks (less than 250 people, no road closures, one day event, single location and other considerations) 
• Medium Impact: 6 months (250-1000 people, road closures, 1 or more days, single or multiple locations and other considerations)
• High Impact: 9 months (More than 1000 people, 2 or more days and other considerations)

If your event requires a POPE, please do not complete a separate POPE application, a link will be sent to you upon review of the online application.

A Place of Public Entertainment (POPE) Occupancy Permit is often required for events that need to temporarily occupy a building or public space for a public event. Place of Public Entertainment permits have a checklist of requirements that event organisers must meet to ensure the safety and wellbeing of the people attending has been considered.